Below are frequently asked questions about iWISE2019 and their answers. Click on the (+) sign to show the answer for each question. If you have a question that is not answered below, please fill out the form and we will get back to you as soon as we can.
My proposal has been accepted but I still need a visa to enter CANADA. Would the conference support my visa application?
No. We cannot support your application with the visa issuing office. However, we can provide a letter of invitation, that you can include with your visa application package, upon payment of registration fees. All conference delegates are responsible for their own travel and visa arrangements. Organizers will not take any responsibility for travel or visa problems and cannot issue refunds should a visa application be refused. Visa processing may take up to 3 months for some countries. Please check Canada visa processing times through the Government of Canada website.
Do I have to submit a full paper to present at the conference?
While it’s highly recommended, you can still be accepted based only on the submission of your abstract. However, you will need to submit a full paper to guarantee having your paper published in one of the official journals.
I'm considering submitting a full paper. Do I need to submit an abstract prior to submitting my full paper?
No. You can submit your abstract along with your full paper on the same submission. Just make sure that you submit on or before the deadline.
If the paper is authored by more than one author, how can we register for the conference?
The presenting author will have to register as a “Presenter”. All other co-authors will have to register as guests. All authors will have to pay the registration fees individually
I want to attend the conference without submitting a proposal. Is that possible?
Yes. Please specify “Guest” as the type of participation in the registration form.
If selected, which journal my paper will be published in?
The International Journal of Environment and Sustainability and The International Journal of Sustainable Land Use & Urban Planning are the official journals for the conference. Only proposals with accepted and peer reviewed full papers will be granted free publication
What payment options you offer for paying registration fees?
You can either pay online using credit/debit card or ask us to send you an invoice with instructions on wire transfer or manager’s cheque. Admin fees may apply on wire transfer payments.
Can I pay conference registration fees onsite at the registration desk after arrival?
Registration fee payment has to be cleared on or before the conference registration deadlines. We won’t be able to accept any payments onsite.
Is there a special registration rate or sponsorship opportunities for students or for participants from developing countries?
Unfortunately we won’t be able to offer discounted registration fees or sponsorship. We encourage participants to seek sponsorship from home organization or other concerned bodies
Do registration fees include insurance?
No. You will need to arrange your own insureance coverage. The conference cannot accept any liability for personal injuries or for loss or damage to property belonging to the delegates, either during, or as a result of the meeting. Please check the validity of your own personal insurance before travelling
What is your cancellation and refund policy?
Participants’ cancellations taking place:
- On or before March 15, 2019, will receive a full refund
- After March 15, 2019 and before June 15, 2019, will receive a 50% refund
- After Saturday, June 15, 2019, will receive no refund
Note:
- All refunds are subject to an admin charge of CAD$50 plus any incurred bank fees
- Substitute delegates will be accepted at any stage free of charge
- No Refunds for failure to attend or because of visa refusal
- The organizers reserve the right to cancel the conference in case of any unpredictable event. Full refund against registration fees will be issued to all paid participants using the same payment method. Refund admin fees may apply
- In the unlikely event this conference has to be cancelled for reasons beyond control of the organizers, the organizers won’t be liable for travel and/or accommodation costs incurred due to cancellation. Please arrange for an appropriate travel insurance coverage
What if I have a special physical requirements?
Please advise the conference organizers of any physical requirements so that your needs can be accommodated
How can I book my hotel room? Do you have a special rate for accommodation?
You will have to arrange your own accommodation. The conference doesn’t offer accommodation registration or booking. Conference Services at Carleton University provides accommodations in the Residence Commons building during the summer months. Interested participants have to contact Conference Services Main Office by email: summer.reservations@carleton.ca or by phone at: +1-613-520-2600 ext. 1487
What are the nearest international airports to the conference city
Ottawa Macdonald–Cartier International Airport is the home airport for the conference. It’s well connected to major cities in Europe and North America. For other regions of the world you might consider a connecting flight through Montréal–Pierre Elliott Trudeau International Airport or Toronto Pearson International Airport
Are meals provided during the conference?
You will be served lunch and snack breaks between the conference sessions